Summer Explorers Club

For Children in Preschool - 5th Grade

Choose your weekly adventure and let the exploring begin!

TCAPS' Summer Explorers Clubs are designed to engage preschool through fifth grade learners during the summer months. Each week features different theme-based activities. Sign up for every week or just a few. (Families are encouraged to sign up early as space is limited.)

Explorers Clubs are licensed by the State of Michigan to assure safety, health, and quality measures are met. Staff members are certified in CPR/First Aid and have met training and regulation standards. Financial assistance may be available through the Department of Human Services (DHS) for qualifying families. 

June 5, 2020 Program Update

Due to the COVID-19 pandemic, we will be postponing our start date for Summer Explorers Club (SEC). We currently anticipate that Summer Explorers Club will begin operation on July 6th and will run through August 28thFamilies are encouraged to sign up early as space is limited.

Due to regulations and recommendations, Summer Explorers Club will take on a new look for summer 2020. Please see the 2020 Procedures Update section below for the adjustments that will be necessary in order to operate. Our planning is based on feedback from the Health Department, Department of Licensing and Regulatory Affairs (LARA), and the CDC to ensure the safety of our students and staff.

We understand that these changes will cause a disruption to our normal summer programming and want to make sure all families are aware before deciding if camp is the right option for your family. Please note that the fees will remain the same as originally planned due to the need to increase staff.

For Families Who Have Already Registered as of June 5th

Google FormsPlease complete this survey to assist in planning

We are asking that all families who have already completed a 2020 Summer Explorers Club registration take a few minutes to Google Formscomplete this survey to assist us in planning as we move forward. Please complete this survey even if you no longer intend to use Summer Explorers Club.

Summer Explorer’s Club 2020 Procedure Updates

Summer Explorer’s Club 2020 Procedure Updates

Given the COVID-19 (Coronavirus) crisis, we want to assure you that we are monitoring the situation closely and will continue to do so.

Effective July 6th and for the foreseeable future, we will be taking extra precautions in our licensed childcare programs.  

Please take note of the following changes to our procedures to support the health and safety of your children, your family, and our staff.

Masks
 

  • Face coverings (for those children, and staff that can tolerate) are highly recommended.
  • Children and staff will be required to wear a mask when in any communal space, or when numbers exceed 12 children in a group (children should have a mask with them at the center).
  • Parents/guardians must wear a mask at all times while in the building.  

Check In and Pick Up
 

  • Families will be greeted at the door between 7:30 a.m. and 9:00 a.m. for drop off. Prior to parents leaving the site, a trained staff member will take the temperature of the child(ren) and ask parents to sign their child(ren) in. By signing your child in, you are agreeing that you can answer “no” to each of the questions below daily:
    • Has your child been in close contact with a person who has COVID-19? (If yes, the family should self-quarantine for 14 days and the child will not be accepted into the program).
    • Has your child experienced any cough, fever, vomiting, diarrhea, or overall felt unwell in the last 3 days?  
  • Children and staff will be required to wash their hands immediately upon entering the building and hourly throughout the day. When children are received for drop-off, they will be directed into the nearest restroom to wash their hands prior to entering their classroom/childcare area.
  • For drop-offs occurring after 9:00 a.m., one adult will be permitted to accompany your child(ren) into the building to sign in. We ask that all other family members remain outside the building. The same procedures will be in place for pick-up purposes. You are asked to sanitize your hands upon entering the building, and go straight to your child’s classroom where you will be greeted in the hall.

Healthy Environment
 

  • We will separate children into smaller groups that fall within recommended state or local guidelines as much as possible.
  • Whenever possible we will not share equipment and will clean equipment between uses.
  • All classrooms will remain separated whenever possible to reduce the number of children in one area and to assist in maintaining proper social distances.
  • Students are not permitted to bring any items from home beyond those needed for their daily activities (rest items, clothing, lunch, water bottle, etc.). All items will be required to remain at the center for the week to avoid cross contamination.
  • Staff will disinfect high-touch surfaces such as door handles, light switches, faucets, toys, and games that children play with throughout the day.
  • The district will perform an enhanced deep cleaning every night in all areas.
  • Doors and windows will be open as permitted to increase air flow through rooms in use.
  • Staff will have access to anti-bacterial hand sanitizer and disposable gloves, and will use them as needed.
  • Staff will wash/scrub their hands and direct the children to do so hourly at a minimum (noted by the Center for Disease Control and Prevention (CDC) as the most effective prevention measure). In addition, handwashing will be done after blowing your nose, coughing, sneezing, going to the bathroom, and before eating or preparing food and drinks, before and after administering medication or ointment, after coming in contact with bodily fluid, after playing outdoors, and after handling garbage.
  • Non-essential visitors will not be permitted into the building.
  • All field trips will be canceled for the 2020 Summer Explorers Club.

Meal Preparation and Service
 

  • All children will be required to bring their lunch with a cold pack as refrigerator space will not be available.  
  • All meals will occur in the student’s small group room, or outside at an approved eating area.
  • All eating surfaces will be washed and disinfected using approved sanitizing products.
  • All staff and children will wash hands before and after meal times.

Child Health
 

  • Staff will receive education on COVID-19 symptoms as well as preventative measures.
  • Children who start to experience ANY symptoms of respiratory illness or COVID-19, including a fever of >100.4 while at our sites will be isolated from other children until they can be picked up.
  • If a child’s temperature is above 100.4 degrees, the child should be excluded from care.  Cough and/or diarrhea in addition to fever is suggestive of COVID-19.
  • Children’s temperatures will be taken at least twice daily.
  • Families must immediately report possible illness if anyone in their household shows symptoms or has tested positive for COVID-19. 
  • If a child becomes ill with COVID-19 symptoms the local health department and child care licensing will be contacted to determine the next steps.
  • Any child who experiences a fever or a cough will be excluded from care for 72 hours after the symptoms have subsided.
  • If a child exhibits multiple symptoms of COVID-19, has had possible exposure, or an individual tests positive for COVID-19, the individual must stay home until:
    • He/she has been fever-free for at least 72 hours without the use of medicine that reduces fevers AND
    • Other symptoms have improved AND
    • At least 10 days have passed since symptoms first appeared.
  • Local health departments may recommend that some individuals (for example, immunocompromised individuals) receive two negative tests in a row, 24 hours apart, before being permitted back to care.
  • In addition to the procedures in this letter, all TCAPS illness and medication policies and  procedures will remain in effect.
  • Reminder to families that immunocompromised children, and children with chronic respiratory conditions, should only return to child care under the direction of their primary care provider.

Staff Health and Wellness
 

  • Staff will receive additional training on infection control and workplace disinfection.
  • Staff will not share their phone, devices, meals, or utensils with other staff or children.
  • Staff will check their temperature at the beginning of each shift and notify their supervisor if >100.4 as well as self-monitor for signs and symptoms of COVID-19 and notify their supervisor if any develop.
  • Staff will wash their hands immediately upon entering the program and prior to leaving.
  • Staff will not be allowed to work if they are feeling ill or experiencing respiratory symptoms.
  • Staff will follow all the health guidelines listed above for children and families.

Communication
 

  • If the current situation changes and it becomes necessary to update our procedures or close our program temporarily, we will notify families by email, as well as posting necessary information at the site.
  • If a child, family member of a child, or staff member are presumed to have a case of COVID-19, temporary closure of the program may be required. TCAPS will follow the recommendations of the Grand Traverse County Health Department if this occurs.

Thank you for your understanding and patience as we implement these new procedures.  Our goal is to minimize disruption while at the same time keeping you, your family, and our staff healthy and safe.

2020 Registration Information

Online Registration Open

See below for registration instructions. 

Weekly Registration Opportunity

Families are encouraged to register early to ensure space/staffing availability. Space is limited. In addition to the early registration period, families are able to register weekly throughout the duration of the summer; however there is no guarantee (based on staffing) of availability. The deadline to register is a minimum of seven days prior to the week of attendance.

Registration Fee

  • There is a one time $30 non-refundable registration fee per student which will be assessed in the beginning of April. Payment instructions will be emailed once the registration fee has been assessed. For anyone registering after April, fees will be assessed on a weekly basis.

Forms Must Be Completed Prior to Placement

All forms must be completely filled out in order for your child to be placed in a program. For more information or assistance, please contact Kelly Gignilliat at 231.933.1759.

Registration Instructions

Please Note: PowerSchool online registration does not work on mobile devices (phone, tablet, iPad, etc.). You must use a laptop or desktop computer. Please see below for registration instructions.

Current TCAPS Families with Active PowerSchool Parent Portal

Please Note: PowerSchool online registration does not work on mobile devices (phone, tablet, iPad, etc.). You must use a laptop or desktop computer.

  • Go to the External LinkPowerSchool Parent Portal and log in.
  • Select the tab for the child that you are enrolling in the Summer Explorers Club (SEC).
  • Click Forms on the left, look for the Summer Explorers Club section and complete all forms.
  • Required forms to complete include:
    • 2020 SEC Registration Form
    • 2020 Medical & Essential Health Information
    • Sunscreen Permission Form
    • Contacts Form
    • Health Appraisal Form (if child is 3-5 years old and not currently enrolled in kindergarten)
  • Sign up for every week or just the ones you are interested in. Early registration for all weeks you know you want to enroll your child in is encouraged.
  • Families also have the ability to register weekly throughout the duration of the summer, however, there is no guarantee (based on staffing) of availability. The deadline to register is a minimum of seven days prior to the week of attendance.

Non-TCAPS Students or Current Families with No Parent Portal Account

Please Note: PowerSchool online registration does not work on mobile devices (phone, tablet, iPad, etc.). You must use a laptop or desktop computer.

  • Google DocView complete step-by-step instructions with images.
    OR
  • Visit the External LinkTCAPS online registration portal and register with the district code 748.
  • Enter the basic information requested. If you are enrolling more than one student, click the "Enroll Another" button option where prompted.  You will receive a generic email after pressing submit.
  • Once your registration request has been reviewed, you will receive a second email with the necessary PowerSchool Parent Portal login information. This process may take up to one business day.
  • Once you have received the email with your PowerSchool login information, go to the External LinkPowerSchool Parent Portal to create your account. Once logged in, click on the tab with the child's name you wish to enroll. 
  • Click Forms on the left, look for the Summer Explorers Club section and complete all forms.
  • Required forms to complete include:
    • 2020 SEC Registration Form
    • 2020 Medical & Essential Health Information
    • Sunscreen Permission Form
    • Demographics (Non-TCAPS students only)
    • Contacts Form
    • Health Appraisal Form (if child is 3-5 years old and not currently enrolled in kindergarten)
  • Sign up for every week or just the ones you are interested in. Early registration for all weeks you know you want to enroll your child in is encouraged.
  • Families also have the ability to register weekly throughout the duration of the summer, however, there is no guarantee (based on staffing) of availability. The deadline to register is a minimum of seven days prior to the week of attendance.

2020 Club Dates, Themes & Fee Information

Club Dates

  • July 6 - August 28, 2020
  • Monday – Friday, 7:30 AM – 5:30 PM

Club Themes

Each week will feature different theme-based activities. Explorers are invited to sign up for every week or just the weekly adventures of interest. Weekly themes are:

  • Week 1 & 2 Canceled due to Covid-19 Closures
  • Week 3 (7/6-7/10) - America
  • Week 4 (7/13-7/17) - Water Wonderland
  • Week 5 (7/20-7/24) - Pirate Adventures
  • Week 6 (7/27-7/31) - Talent Unlimited
  • Week 7 (8/3-8/7) - Film Festival for Kids
  • Week 8 (8/10-8/14) - Mr. Wizard
  • Week 9 (8/17-8/21) - Take Me Out to the Ballgame
  • Week 10 (8/24-8/28) - Arts and Crafts

Club Fees

  • $180 per week ($200 preschool)
  • Fees are set for the full week and are not based on the number of days in attendance.

Lunch & Snack Information for All Clubs

  • Explorers are to bring their own sack lunch Monday – Thursday.
  • On Fridays, free pizza will be provided for all students.
  • Two free snacks per day will also be provided for all students.

Participant's Handbook

2020 Camp Locations & Contact Information

 

Paying Fees Online Through eFunds

Online payments for the Summer Explorers Club registration fee and weekly club fees can be paid online via External LinkeFunds for Schools

eFunds Information

For More Information

For additional information, please contact Kelly Gignilliat at 231.933.1759.