Parents & Students
TCAPS offers both in-person and 100% virtual learning options for students in grades K-12. View TCAPS' 2020-21 K-12 Course Catalog here.
Below you will find information, resources and links to the most commonly asked for information.
Obtaining a Student Work Permit
Student Work Permits
Per Governor Gretchen Whitmer’s Executive Order 2020-157 that took effect on June 30, 2020, and expires on August 31, 2020, school districts are permitted to continue to complete work permits by remote/electronic means due to COVID-19. Therefore, TCAPS is processing work permits remotely through email through August 31, 2020. Following is the District’s temporary process:
- Student obtains a copy of the appropriate blank work permit form from his/her employer or by using the appropriate link below (based on student age). The requirements of printing on colored paper, front to back have been temporarily lifted by Executive Order 2020-157):
Link to Work Permit for students ages 16 or 17
Link to Work Permit for students under 16 years of age
- Student completes Section 1.
- Student takes the form to his/her employer.
- Employer completes Section 2.
- Student sends completed form to his/her school as an email attachment (i.e., scanned document or photograph). If student is unable to email form as an attachment Tammy Brunan for assistance.
School reviews the work permit, confirms information with the student's PowerSchool record, and completes Section 3 of the work permit.
School emails the student the completed and signed work permit.
Student prints the completed work permit and takes it to his/her employer.
While the email method is preferred, as an alternative to the email process, a student may still present his/her work permit and school ID card in person at his/her school’s main office during the summer months Monday through Thursday, between the hours of 9:00 a.m. and 2:00 p.m, or at the Tompkins Boardman Administration Center (412 Webster Street, Traverse City, MI 49686) in the Human Resources office on the first floor, Monday through Thursday, 8:00 a.m. to 5:00 p.m. PLEASE NOTE, A FACE MASK IS REQUIRED TO ENTER ANY TCAPS SCHOOL BUILDING OR THE ADMINISTRATION CENTER, AND SOCIAL DISTANCING MUST BE PRACTICED WHILE IN THE BUILDING.
If you have questions about this process or need further assistance, please email your school contact as listed above or call Human Resources at 231.933.1710.
Senior Photo Deadline
Senior photos for the 2020-21 Yearbook are due on November 9, 2020. Please direct questions to firstname.lastname@example.org
- Calendar of Events
- Daily School Schedule
- Viewing Your Semester Schedule
- District School Year Calendar
- Semester One Exam Schedule
- 1st Semester Begins: 9/3/19
- 1st Semester Mid-Marks: 11/6/19-Mid-Marks Sent Home
- 1st Semester Ends: 1/17/20 (Grades Due 1/27/20)
- 2nd Semester Begins: 1/21/20
- 2nd Semester Mid-Marks: 3/20/20-Mid-Marks Sent Home
- 2nd Semester Ends: 6/12/20 (Grades Due 6/19/20)
WSH Parent / Teacher Conferences
- Fall Festival & Open House: 9/26/19, 4:30 PM - 7:30 PM
- Parent Teacher Conference: 11/21/19, 4:30 PM - 7:30 PM
- Student Led Conferences: 4/29/20 & 4/30/20, 4:30 PM - 7:30 PM
Dates to Remember
- Winter Break: December 21st-January 5th
- Spring Break: March 27th-April 5th
- Prom: May 9th
- Graduation: May 31st, 2020--1pm
Common Forms, Documents & Resources
- Athletic Physical Form
- Concussion Information & Form
- Enrollment Information & Forms
- External Records Request Form
- Free/Reduced Lunch Online Application
- Medication Treatment Form
- Military Opt-Out Form
- Pre-Arranged Absence Request Form
- Student/Parent Laptop Agreement Form
- Teen Contract for Online Safety
- Transcript Requests
- Yearbook Online Orders
- Additional Forms
Field Trip Info & Forms
PowerSchool Public Portal
There are multiple ways you can find out if school is closed due to inclement weather:
- All local radio and televisions stations announce school closings on a regular basis
- Call the bus hotline - 231.933.1955
- Visit the district website or the school website. A pop up will come on the screen if there is a closing alert (pop up blocker must be turned off)
- Follow the district on Facebook and/or Twitter
Want more information? View Snow Day FAQs
- Menus & Prices
- Nutritional Information
- Pay for Lunch Online
- My School Interactive Online Menus
- My School Menus Video Tutorial
- Free/Reduced Online Lunch Application
- Request for Special Dietary Needs Accommodation Form
Find Out if You Qualify for Free/Discounted Meals
TCAPS is proud to offer healthy meals to our students every school day. Children need healthy meals to fuel their learning and your child(ren) may qualify for free or reduced meal benefits.
Whether or not your child plans to participate in the free and/or reduced meals program, the information is vital for the district. It is used not only to determine meal prices for qualifying families, but it is also used as part of the application process for a number of grants and other opportunities TCAPS participates in. We are pleased to be able to offer qualifying families with free or discounted meal rates, so if you think your family might qualify, please apply today.
Teacher, counselors and principals will continue to monitor and communicate with students that are not passing their classes. Parents should also be aware that for students not achieving at appropriate levels, the services listed below continue to be available to your student:
Academic Assistance Services
- Academic Assistance in Library Media Center
Available to students daily
7:30 AM – 3:10 PM
- Lunch Time Tutoring
- Writing Center
- A102 During all 3 Lunches
- After School Tutoring
- LMC after school Monday-Thursday
- National Honor Society Tutoring
See your counselor
- Tutor List - A list of tutors is compiled for you as a courtesy service of TCAPS. Certified teachers included on this list have indicated an interest in tutoring and have been reviewed by the TCAPS human resources staff. We recommend that you interview tutors to determine if they fit your needs and to make individual arrangements directly with the tutor.
Additional Counseling / Student Services
- For additional assistance, please visit the school counseling office or call 231.933.7700.
- After viewing your student's grades and speaking with your student on their work in any particular class, please know you can always contact your student’s instructor through email or phone. Visit the Our Staff webpage for staff contact information.
Clubs & Extracurriculars
TC West Class Council
Class Council projects include the school store, prom, homecoming, food pantry, GoodWill bins, and recognition & communication. Class Council teacher advisors are:
- 9th Grade - Mr. Zenner (B216)
- 10th Grade - Mrs. Watrous (B203)
- 11th Grade - Mrs. Kramer (B205)
- 12th Grade - Mrs. Clone (A116)
College & Scholarship Info
High School Programs
Visit the TCAPS High School page to learn more about the various programs and resources offered to high school students, such as:
Busing & Transportation
If your busing needs change at any time, please contact your school office or call the transportation department at 231.933.1933 for more information.
New Student Enrollment Information
For enrollment information, please contact TC West registrar Amber Innis at 231.933.7702.
Before a student is actually enrolled at the high school we must have the following information:
- Birth certificate
- Shot records
- Proof of residency (i.e. gas bill or lease)
- Official high school transcript
- Exit grades if leaving in the middle of a term
- Copy of IEP or MET if receiving special education services
Please contact Amber Innis at 231.933.7702 if your son/daughter will be enrolling at West Senior High School. An appointment will be scheduled after all above information has been provided.
For additional information and enrollment forms, please visit the TCAPS Enrollment Information webpage.
Information for parents of freshman/new students at West Senior High
- The Library Media Center (LMC) is open to students for quiet study Monday-Thursday after school until 4:00 PM.
- Students that are being picked up later, must wait in the commons. Parents should note that students are not supervised if waiting for pick up after 3:30 PM. Students on campus after 3:30 must be in commons, unless they are being supervised by a staff person (sports, music, clubs, tutoring, driver's education).
- Students taking the bus after school should report immediately to the bus stop after school dismissal at 3:01 PM. Buses pick up and leave as soon as possible as they have elementary school routes to drive after taking care of high school students.
- Consistent daily attendance is one of most critical leading indicators to a student’s academic success in the classroom as well as successful completion of high school. Even excused absences take students away from valuable instructional time and can set them back. National research shows that freshman who miss just five days of school per semester, reduce their chance of graduating high school in four years by more than 35%.
- The TCAPS Board of Education considers the following factors to be reasonable excuses for time missed at school: 1. illness 2. recovery from accident 3. required court attendance 4. professional appointments 5. death in the immediate family 6. observation or celebration of a bona fide religious holiday 7. attending returning or farewell service for military parent,guardian, or sibling 8. such other good cause as may be acceptable to the principal.
- The attendance line connects directly to voicemail and is to be used only for an all day absence. Please leave the name of your student, grade level, reason for the absence, your name and a phone number where you can be reached. The spelling of your last name is also helpful in some cases.
- Please do not email any student absences.
- When checking students out, please call as early in the day as possible to enable us to have your student ready when you requested (last minute requests can not always be filled). If you call ahead, you do not need to come into the building. Your student will be given a pass directing him/her to go to their neighborhood grade office to sign out and watch for you to arrive.
- Please make every effort to have your child in school all day, every day, and schedule appointments outside of school hours whenever possible.
- For students leaving for athletic events, music activities, or other school activities, attendance will be taken care of by the athletic department or music teacher, and there is no need to call to verify the absence.
- Prearranged absence forms: If you know in advance that your student will be gone from school for two or more days, please have them stop by their neighborhood office and pick up this form. The student will then take it to all of his teachers for their signature and to obtain any work they will miss. The form will then need to be signed by the parent and returned to their neighborhood office before the student leaves on their trip.
- PowerSchool Parent Portal should be operational by the end of September.
- Homework Requests: Please call your neighborhood office directly and as early as possible if requesting homework for your student. If you think they will only be out for one day, please do not request homework; students may see their teacher when they return the next day (or email your child’s teachers). The earlier in the day we receive your request, the better chance we have to supply the homework at the end of the day. Sometimes it might take 24 hours to obtain the work.
- Athletic Office 231.933.7780
- Jason Carmien, Athletic Director
- Jennifer Patten, Assistant
- Access TCAPS transportation Information
- Bus Pases can not be issued on a day-to-day basis and are reserved for emergencies only due to rosters and seating capacity on buses. All students using bus transportation are assigned to a particular bus stop based on the address of their home residence. Students are expected to use this bus stop to board their morning bus and get off of their afternoon bus. Changes in this procedure are reserved for emergencies only. The bus driver cannot accept verbal requests from students or handwritten notes. For after school parties and other events, students are expected to ride their regular bus home. Parents and families should make all other transportation arrangements. Bus passes cannot be issued for providing students rides to friend’s homes due to bus capacity issues.
- Smart phones and other communication devices can be useful tools, but can not be allowed to be distractions to learning in the classroom.
- Cellular Phone Use during State/Federal Testing – strictly prohibited (MSTEP, PSAT, SAT, Workkeys). State/Federal testing guidelines stipulate that students using phones during testing periods (including breaks) are to have their tests for the day and for the entire testing window voided.
- A student may possess or use a cell phone and/or other electronic communication devices in school however, use of a cellular telephone and/or other electronic communication device is prohibited while in the classroom or engaged in a learning environment such as a field trip or assembly unless the use is instructed by instructional staff. (Board Policy 5136)
- Possession of a cellular telephone and/or other electronic communication devices by a student is a privilege, which may be forfeited by any student who fails to abide by the terms of this policy, or otherwise engages in misuse of this privilege. This includes taking picture with electronic devices to harass or intimidate students or staff. At all times in school, on school property (including school buses), at after school activities, and/or at school related functions, when a student is directed to discontinue use or put away cell phones or other electronic communication devices , students are expected to comply. Failure to do so will be considered insubordination and is subject to disciplinary action. Violations of this policy may result in the confiscation of the cell phone or other communication device (including net books and IPad, IPad like devices) and held for a parent/guardian to pick up.
- A student who possesses a cellular telephone and/or other electronic communication devices shall assume responsibility for its/their care. At no time shall the district be responsible for preventing theft, loss or damage to cellular telephones and/or other electronic communication devices brought onto its property.
- West Senior High School has a closed campus policy for all students. This means the students are not allowed to leave the school campus at any time unless leaving on school transportation, being picked up by a parent/guardian, or with permission of an administrator. In addition, the school parking lots are off limits once a student has arrived. Students should also not be on the athletic fields, Lone Tree Subdivision property, or Williams property before or after school hours unless under the supervision of staff for school-related activities.
- Please be aware that the back road off of Cedar Run has a gate up near the school that is locked during the school day (typically from 10:00 AM to 2:30 PM). During these hours, all traffic must enter and leave the school via North Long Lake Rd.
Clubs, Sports, Music and other Student Programs
- West Senior High offers a number of programs for students to get involved in. Visit the Student Programs webpage to learn more and identify who to contact regarding clubs and extracurricular programs your child may want to participate in.
Who to contact when you are concerned about your child:
- Academic concerns should be directed to your child's teacher, counselor, or principal.
- Social or emotional concerns can be directed to your child's counselor, or principal.
- Appointments: Students or parents can make an appointment with their counselor, by seeing Mrs. Roy in the Counseling Center, or call 231.933.7700.
- A student is assigned a counselor based on the first or first few letters in their last name. Please visit the student services webpage for the counselors’ alpha list assignments.
Dress Code (updated Dec. 2015)
- In order to establish and maintain a productive and appropriate learning environment and instill student respect for the educational environment, students shall maintain a reasonable standard of wearing apparel that is not disruptive to the educational process.
- Clothing may not promote or encourage the use of drugs, alcohol or tobacco products.
- Clothing may not exhibit illegal activities, vulgarities, obscenities, profanity, sexually explicit language/suggestions or ethnic intimidation.
- Clothing may not reveal bare midriff.
- Clothing may not reveal undergarments.
- Skirts/shorts that have extended hemlines to mid-thigh or be worn with opaque tights (non-see through).
- Sleepwear or beachwear are not allowed.
- Shoes with wheels are not allowed.
- Hats/hoodies are to be taken off before entering the building.
Driving on Campus and Drop Off Zone Information
- All students, parents and staff need to drive in a safe and respectful manner while on campus. We ask all students, parents and staff to observe the following:
- Traffic flows ONE WAY (clockwise)
- Observe a 15 mph speed limit while on campus
- Come to a complete stop at all stop signs (regardless of the time of day)
- Yield to pedestrians, or crossing traffic, at all crosswalk areas. Come to a complete stop any time a person is in, or approaching, one of the six cross walk areas
- Use the drop off space on the west side of campus when dropping off students
- Please do not park or drop off in the yellow striped lanes along the sidewalk. These are for buses and emergency vehicles. Including during athletic and afterschool events.
- The road around the main campus is two lanes. Please use blinkers and proper procedures when changing lanes. If attempting to exit out the back drive (Gallagher Rd), please use the left lane of the round-a-about. The right lane of the round-a-bout must turn right.
- Exhibit patience and give yourself extra time when traveling through campus. West empties out relatively quickly considering over 2,000 people cross campus each day. Hurrying and driving in an unsafe manner will not make the process go faster and may lead to accidents or serious injury.
- Please report any unsafe/illegal driving to the main office. Please report the time, exact location, vehicle description and incident as specifically as possible so we may follow up with the individual.
Handbook: Student Handbook
- View the TCAPS Secondary Student Handbook
- The Student Handbook contains the most critical information for students and parents to know regarding rules, procedures and requirements.
- Students review the handbook during the first week of school and sign an acknowledgement form noting that they have reviewed it.
- Please take some time to review the handbook at home.
- Students are issued an ID Card at registration and must carry it with them daily at school.
- ID cards are used for lunch accounts, computer repairs, library materials and security purposes.
- Students can get replacement ID cards in the LMC. A small fee is charged for replacement cards.
- If your student becomes ill during the school day, they should go directly to their neighborhood office (Please note that we do not have a nurse in our building). You will be contacted to decide if you need to pick up your student at that time. Please advise your child not to go to the bathroom and call you on their cell phone. In doing this, we are not aware of the illness nor do we know where they are and are not able to assist them if an emergency arises.
- Your freshman has been assigned a locker with a combination. Students are encourage to keep some of their books in their lockers during the day to prevent laptop computer damage and strain on their backs. Valuable items should not be brought to school, but when they are, their hallway locker is the safest place to store items. Items stored in gym lockers should not be considered safe.
- Upperclassman can obtain a locker by seeing the receptionist in the Counseling Center.
- PE department will be renting gym lockers this fall during the first week of school. Students can rent a locker for $5 per quarter. Students provide their own locks or may purchase them from the athletic office for $2 dollars. TC West High School is not responsible for any lost or stolen items from athletic or lockerroom areas.
- View lunch menus and information
- Add lunch money on your student's lunch account
- Please do no send lunch account money to your child's neighborhood office.
- If your student has medicine they need to take during the school year, a Medication/Treatment authorization form has to be signed by the physician, the student and yourself each school year. The form can be located in WSH Counseling Office or on our website. This form must be turned in before a student can have medication on campus. No exceptions.
- All freshmen are assigned an upper classmen mentor that will meet with them during advisory (Wednesdays). These mentors have been trained to help freshmen navigate the transition to high school.
Laptop Computer Information (copy from old parent presentation)
- Laptops are a tool to support student learning
- 10th-12th grade students pick up laptops at registration and return it at the end of each school year for updates (same laptop all 4 years)
- Freshmen will pick up their laptop during the first week of school.
- Student laptops work on any wireless network and have an internet filter (even if used outside of school)
- Electronic communication is encouraged, student printing at school is limited and students will have trouble printing from their laptop at home.
- Battery management is important. Students should leave charger at home and charge their netbook nightly. If students come to school with a charged laptop, the battery should last them all day. Students are not allowed to plug their laptops in during class due to limited outlets and safety concerns.
- Proper care of laptops is each student's responsibility. When damages occur, students will share some of the cost of the repairs.
- Tech support (aka, the Greek Squad) is located inside the LMC, to the right. The Greek Squad can trouble shoot most issues students experience.
PowerSchool Parent Portal
- Parents and students will be able to view grades, set reminders, monitor attendance, and take advantage of all of the viewer’s features by the end of September. Your child has his/her own password and can access this program from his/her laptop. Visit the PowerSchool Parent Portal
Interpreting during any meeting or translation of any documents will be provided for any parent who requests interpreting or translating. The process to request these services is:
- Contact your school and make a request. The school will then make the request through the Human Resources Department, and an interpreter will be provided.
- A school may use the Tele-Interpreter Service if no interpreter is available, or if interpreter/translation services are an immediate need.
Throughout the school year, West Senior High School looks for parent volunteers to help in various positions. If you are interested in volunteering, please contact the main office. All volunteers will need to complete the district's online volunteer application and a background check before volunteering at the school. To complete the application and for more information on volunteering, please visit the district's volunteer page. Thank you for your support!