Attendance

Understanding the Ins & Outs of Attendance Procedures

Regular school attendance is important and a major factor in the academic success of each student.  Active participation and interaction by students in the classroom is an essential part of the instructional process and is only experienced through regular attendance. The primary responsibility for ensuring regular school attendance rests with the parent(s)/guardian(s) and the student. Through the cooperative efforts of parent(s)/guardian(s), it is hoped each student will develop attendance habits and attitudes which will be helpful to his/her present and future endeavors.

All student absences and lateness (tardies) must be communicated with your student's attendance/grade office. 

  • ATTENDANCE LINE FOR ALL GRADES:    933-3519

The student's grade office is considered their attendance office. Below are some frequently asked questions regarding attendance reporting including:

  • late arrival and early release of students
  • how to arrange for homework for extended absences
  • how to speak with a secretary or principal about attendance issues

Please be sure to include the following information when communicating with the grade office(s):

  • Student’s full name (with spelling) and grade
  • Applicable date and time
  • Your name and your relationship to the student 
  • Reason for the student’s absence
    • If ill: report student's symptoms and diagnosis by doctor if applicable
  • Length of time you expect the student to be absent or tardy
  • Number where you can be reached

How do I report an all-day absence or a past absence?

Call the attendance line at 231.933.3519 and follow prompts. Be sure to include the details listed above in your message.

Please be sure to include the following information when communicating with the grade office(s):

  • Student’s full name (with spelling) and grade
  • Applicable date and time
  • Your name and your relationship to the student 
  • Reason for the student’s absence
    • If ill: report student's symptoms and diagnosis by doctor if applicable
  • Length of time you expect the student to be absent or tardy
  • Number where you can be reached

What if my student will be arriving late?

If possible, send a note with your student. If you are unable to send a note, please call the attendance line at 231.933.3519.  Always date and sign all notes.

Please be sure to include the following information when communicating with the grade office(s):

  • Student’s full name (with spelling) and grade
  • Applicable date and time
  • Your name and your relationship to the student 
  • Reason for the student’s absence
  • If ill: report student's symptoms and diagnosis by doctor if applicable
  • Length of time you expect the student to be absent or tardy
  • Number where you can be reached

What if my student will be absent only part of a day?

Speak with the attendance office directly or send a note with your student the morning of the planned absence. The note should include your signature and the date you sign it, and all the items listed below. The student turns the note in to his/her grade office upon arrival and will be given a pass to leave at the designated time. The student should meet you at the student pick-up area (corner parking lot on the corner at Eastern Ave. and Milliken Dr.). Whenever a student leaves or returns to school during the day, they must sign in/out through their grade office.

Please be sure to include the following information when communicating with the grade office(s):

  • Student’s full name (with spelling) and grade
  • Applicable date and time
  • Your name and your relationship to the student 
  • Reason for the student’s absence
  • If ill: report student's symptoms and diagnosis by doctor if applicable
  • Length of time you expect the student to be absent or tardy
  • Number where you can be reached

Do I need to come into the building to sign my student out?

If you have followed the procedures for prior notification of your student’s departure, your student will be able to sign out in his or her attendance office and then meet you at the student pick-up area (Parking lot on the corner of Eastern Ave and Milliken Dr.).

If I’m unable to make a phone call and need to pick up my student before the end of the day, what do I do?

Check in at the main office and they will be happy to assist you.

What if my student calls me to pick him/her up during the school day?

Students needing to leave due to illness or non-medical reasons should go to their grade office. Necessary calls to the parent/guardian will be made through that office. Students must sign out from their grade office if they are leaving during the school day. Students should be instructed to follow the above procedures to ensure safety and the knowledge of their whereabouts.

What do I do when I know my child will be missing a school day(s) in the future?

PDF DocumentPre-arranged Absence forms are available in the grade offices and here on the CHS website. Please have your student return the completed form to his or her grade office. Getting approval in advance ensures the absence is recorded and, if approved, will allow the student to obtain any available homework in advance. No call is required following the notice of absence; your signature on the form is all that is needed.

What if the absence is extended?

Call the attendance line 231.933.3519 and follow the prompts. Request homework for your student and leave a contact number where you can be reached when the assignments are ready to be picked up. Please allow 24 hours for staff to contact all teachers and collect the requested assignments. Students and parent(s)/guardian(s) are encouraged to consider the school calendar when scheduling appointments, trips or vacation time.