Volunteer & Make a Difference Today!

Become A TCAPS Volunteer

Make a Difference in the Life of a Child

TCAPS values the many ways our community members contribute to ensuring an enriching learning journey for our students. One of our goals is for all community members to have a genuine and dynamic relationship with TCAPS. Connecting students with caring adults promotes success, healthy behaviors, and a stronger community.

We invite community members to share their time and talents with our students by becoming a volunteer in our schools. Adult volunteers are background checked and placed in a school site that is convenient for the volunteer. Volunteers may choose the day, time, and activity that most suits their interest and ability. One hour, once per week during the school day is desirable and makes a significant impact for youth and adults.

How to Become A Volunteer

  1. Read the PDF DocumentVolunteer Standards of Conduct.
     
  2. Complete the online volunteer application form below. (Please note: form must be completed from a computer and not a cell phone.) Once submitted, a background check will be conducted. If you will require assistance being placed into a school and/or position, please select “Yes” when prompted on the application form. If you select “Yes” you will be contacted by TCAPS’ Volunteer Coordinator once your background check is complete.
     
  3. Complete any additional forms below that may be required. Volunteer positions requiring additional paperwork include (click on links below to review additional requirements):

Exchange Student Host Family Additional Forms

In addition to steps 1 and 2 above, persons interested in becoming a host family must also pass DHS clearance. DHS clearance allows a State of Michigan check of any substantiated child abuse or neglect history. To apply at DHS located at 701 S. Elmwood (Monday through Friday, 8:00 AM to 5:00 PM), please bring your driver’s license and a completed DHS form with you. Clearance may or may not be processed while you wait. It could take up to two weeks for your application to be processed. If you need to contact DHS, the phone number is 231.941.3900.

Early Childhood Programs Additional Forms

Additional forms are required for early childhood programs including preschool, Great Start Readiness Program and Young Fives. Only volunteers working four hours or more per week for two consecutive weeks must complete these addtional forms. 

 

In addition to steps 1 and 2 above, please complete the following steps:

  • Obtain DHS Clearance - DHS clearance allows a State of Michigan check of any substantiated child abuse or neglect history. To apply at DHS located at 701 S. Elmwood (Monday through Friday, 8:00 AM to 5:00 PM), please bring your driver’s license and a completed DHS form with you. Clearance may or may not be processed while you wait. It could take up to two weeks for your application to be processed. If you need to contact DHS, the phone number is 231.941.3900.[PDF DocumentDHS clearance form to be completed
     
  • PDF DocumentChild Care Medical Clearance Form  

  • Obtain TB Test – TB tests received within one year prior are acceptable. The TB test and medical clearance are on the same form. TB test may be provided by your own doctor or by GT Health Department (231.922.4831). 

  • PDF DocumentChild Care Staff Screening Statement Form 

  • Return your DHS Clearance, Child Care Medical Clearance Form (with TB test info), and Child Care Staff Screening Statement Form to the TCAPS Volunteer Coordinator, Joyce Julian. You may do this one of three ways:

    1. Fax: 231.933.1721, Attn: Joyce Julian

    2. Turn in all documents to a TCAPS school office and ask them to send to Joyce Julian through inter-school mail.

    3. Mail vis U.S. Postal Service to: TCAPS, Attn: Joyce Julian, Volunteer Coordinator, 412 Webster Street, Traverse City, MI 49686

Field Trip Driver Additional Forms

In addition to steps 1 and 2 above, persons interested in being a driver for any field trip must also pass DHS clearance. DHS clearance allows a State of Michigan check of any substantiated child abuse or neglect history. To apply at DHS located at 701 S. Elmwood (Monday through Friday, 8:00 AM to 5:00 PM), please bring your driver’s license and a completed DHS form with you. Clearance may or may not be processed while you wait. It could take up to two weeks for your application to be processed. If you need to contact DHS, the phone number is 231.941.3900. Please print and return form to the teacher directly.

Field Trip Overnight Chaperone Additional Forms

Persons interested in being an overnight chaperone on any field trip must complete steps 1 and 2 above as well as pass DHS clearance. DHS clearance allows a State of Michigan check of any substantiated child abuse or neglect history. To apply at DHS located at 701 S. Elmwood (Monday through Friday, 8:00 AM to 5:00 PM), please bring your driver’s license and a completed DHS form with you. Clearance may or may not be processed while you wait. It could take up to two weeks for your application to be processed. If you need to contact DHS, the phone number is 231.941.3900.

All forms must be completed and approved prior to any volunteer spending the night with students on a school trip.

Summer Adventure Camp Additional Forms

Additional forms are required for early childhood programs including preschool, Great Start Readiness Program, Young Fives and Summer Adventure Day Camps. Only volunteers working four hours or more per week for two consecutive weeks must complete these addtional forms. 

 

In addition to steps 1 and 2 above, please complete the following steps:

  • Obtain DHS Clearance - DHS clearance allows a State of Michigan check of any substantiated child abuse or neglect history. To apply at DHS located at 701 S. Elmwood (Monday through Friday, 8:00 AM to 5:00 PM), please bring your driver’s license and a completed DHS form with you. Clearance may or may not be processed while you wait. It could take up to two weeks for your application to be processed. If you need to contact DHS, the phone number is 231.941.3900.[PDF DocumentDHS clearance form to be completed
     
  • PDF DocumentChild Care Medical Clearance Form  

  • Obtain TB Test – TB tests received within one year prior are acceptable. The TB test and medical clearance are on the same form. TB test may be provided by your own doctor or by GT Health Department (231.922.4831). 

  • PDF DocumentChild Care Staff Screening Statement Form 

  • Return your DHS Clearance, Child Care Medical Clearance Form (with TB test info), and Child Care Staff Screening Statement Form to the TCAPS Volunteer Coordinator, Joyce Julian. You may do this one of three ways:

    1. Fax: 231.933.1721, Attn: Joyce Julian

    2. Turn in all documents to a TCAPS school office and ask them to send to Joyce Julian through inter-school mail.

    3. Mail vis U.S. Postal Service to: TCAPS, Attn: Joyce Julian, Volunteer Coordinator, 412 Webster Street, Traverse City, MI 49686